Georgia Board of School Directors

Board Present: Irene Bonin, Matt Crepeau, Jennifer Petrie, Doug Bergstrom, Carl Laroe

● Minutes 9/1/09 (Regular Mtg.); 9/22/09 (Special Mtg.); 9/29/09 (Special Mtg.) –

ACTION: Motion by Irene Bonin to accept the Minutes, seconded by Carl Laroe, approved unanimously.

● Financial – Chris Sumner handed out a Financial Report to the Board and Administrators. Chris stated that because it is so early in the year, there is not much to report. Frank discussed Tod Granger’s new position and states that it is going well.

● Approve School Meals Program – It is time to approve the Abbey Contract for the school food service. A parent stated that their child has not always been able to have what was on the school menu because the Abbey has run out. She also stated that she had eaten there last week and thought that the quality of the food was down. Frank stated that the school is looking into recycling and composting.

ACTION: Motion by Carl Laroe to approve the Abbey Contract, seconded by Matthew Crepeau, approved unanimously.

● Approve Bank Resolution – Doug discussed that the school has several bank accounts; 8^th grade field trip, sunshine fund, principal account, student council, hot lunch, etc. Peoples Trust contacted the Board Chairman regarding a resolution regarding signers, etc. on the accounts. Chris Sumner stated that she is not a signer, nor does she want to be. Through this process it was discovered that there were old names on it. Chris will provide a list of accounts and who will be the signer(s) for the accounts.

ACTION: Motion by Irene Bonin to table the Bank Resolution until the November meeting, seconded by Carl Laroe, approved unanimously.

● Community Forum Follow Up – Doug asked if the Board wanted to put the card out and if there should be a survey done regarding the designation of a high school. It was agreed that there is enough information for the next meeting. It was decided that it will not be brought back for any future discussions. Doug will bring back items that will be discussed regarding the budget based on e-mails and feedback from the community.

● Chris discussed with the Board about what is needed before the budget process starts. The Board should provide a proposed budget to the Administration. There was a discussion regarding level funding. Grant monies were discussed and how they are handled in the budget. The administrative budget should also be provided. There will be two meetings in both November and December for budgeting purposes, the first and third Tuesday of each month.

● Pesticide Protocol – 1^st reading – A model policy was provided for review by the Board. Buildings & Grounds will review.

● Energy Management – 1^st reading – A model policy was provided for review by the Board. Buildings & Grounds will review.

● Gifts, Donations & Scholarships – 1^st reading – A model policy was provided for review by the Board. Administration will review.

● Alcohol & Drug-Free Workplace – 1^st reading – A model policy was provided for review by the Board. Administration will review.

● Public Participation at Board Meetings – Review – A model policy was provided for review by the Board. The Policy outlines how the public is handled at a Board meeting. Doug stated how he would like to address public comment at the Board meetings. A person from the public brought up the Open Meeting rule from the Secretary of State’s website. Doug stated that it will be taken under advisement.

VII. Other – Irene inquired how the school bus runs are going. No runs have had to be changed. There will be a bus added for the mid-day run. The Administrators stated that the end of the day loading is going well. The bus runs are not exceeding 45 minutes. There were some adjustments due to the fact of overcrowding on some of the buses.

Minutes are unapproved until adopted at the following regular board meeting

Georgia Board of School Directors

Regular Meeting at 6:00 PM

MINUTES